Master Negotiation Management with AI-Powered Tools

Efficiently managing negotiations is the key to closing property deals. PropertyCareApp provides a sophisticated Negotiation Management Module that combines visual tracking with AI-driven insights to ensure no opportunity is ever missed.

Step 1: Navigating the Negotiation Interfaces

You can monitor your deals using two primary views:

• Kanban View: A visual board to drag and drop negotiations through different stages. [00:07]

• Negotiations Menu: A detailed list view with advanced filters. By default, it shows "Ongoing" negotiations, but you can customize filters to view any status or stage. [00:15]

Step 2: Tracking Deadlines & Follow-ups

The system acts as your personal assistant to prevent missed deals:

• Indicator Lights: The negotiation table tracks registration time, the last follow-up, and the next scheduled action.

• Smart Alerts: If a scheduled action is missed, the indicator turns red. [00:30]

• Notifications: Missed actions trigger automated alerts via daily emails and in-app notifications for both the user and management. [00:37]

Step 3: Secure Access Control

To maintain data privacy and focus, PropertyCareApp uses role-based access. You will only see negotiations that you:

• Created yourself.

• Were CC’d on.

• Are assigned to as the customer’s representative. [00:43]

Step 4: AI Success Probability & Sentiment Analysis

In the Satisfaction Column, our AI analyzes negotiator feedback and conversation text to calculate the probability of success. This helps managers prioritize high-value deals. (Note: AI features are active for subscribed accounts and unavailable in the Trial version). [00:59]

Step 5: Centralized Conversation History

Clicking the Conversation section opens a dedicated workspace:

• Right Side: Immediate access to full customer details. [01:15]

• Top Section: Enter new negotiation notes.

• Bottom Section: Scroll through the complete history of previous discussions. [01:21]

Step 6: Leveraging AI for Efficiency

PropertyCareApp includes powerful AI tools to save time:

• AI Summarization: Condense long negotiation histories into concise topics with one click—perfect for quick management reviews. [01:28]

• Text Rewriting & Translation: If a note is incomplete or written in a different language, the AI can rewrite it for clarity or translate it to your company’s official language. You can even adjust the tone to Formal, Legal, or Casual. [01:43]